Terms and conditions of the KB Researcher-in-residence programme

This programme as detailed at the KB-website (“Programme”) is operated by the Koninklijke Bibliotheek, National Library of the Netherlands (“KB”), Prins Willem-Alexanderhof 5 (2509 LK) Den Haag, The Netherlands.

  1. General
    1. If you enter the Programme you agree to abide by all of the following Terms and Conditions under which the Programme is run, and to be bound by them. We may disqualify you without prior notice if you are in breach of any of these Terms and Conditions.
    2. KB reserves the right to cancel the Programme at any stage if KB deems this necessary or circumstances arise that are outside of our control.
  1. Entries
    1. The Programme is open to all excluding employees or contractors of the KB or their direct family members.
    2. The Programme is only open to Ph.D.-students, or applicants who have obtained a Ph.D.-degree between 2010 and 2015, and who are aged 18 years or older.
    3. The Programme is only open to EU-nationals employed by a university or a research institute within the EU.
    4. Entry is free.
    5. To enter the Programme, you must:
      1. Submit your proposal in accordance with the Call for proposals via the KB website; and
      2. Ensure that (i) your proposal is original (you can submit a proposal you have submitted previously as long as it has not been used in another programme or fellowship) and (ii) your proposal does not in any way infringe the copyright or other intellectual property rights, or other rights of any third party.
      3. Ensure that your proposal is aimed at the use of KB-data that benefits your research and other users of KB and/or the KB Research Lab.
      4. Tick the box to accept these Terms and Conditions when you submit your entry.
    6. All entries must be received by midnight on 8 November 2015. Any entries received after this will not be considered.
    7. The entries will be judged by an internal committee and then forwarded to an external committee of representatives experts from several Dutch universities and institutions.
    8. You may be contacted by email or telephone to answer further questions about your entry up to 15 December 2015. Two entries and two backup-entries will be chosen for the final stage. The best two entries will be contacted personally by email to assess whether those applicants are available for the secondment-period.
  1. Rights and permissions
    1. All entrants accept and agree that KB may publish the title and abstract of your proposal on the KB Research Blog at the KB’s sole discretion by January 2016. This blog is harvested for the Dutch web archive.
    2. In the event that you are offered a secondment:
      1. you agree to enter in a written agreement with KB and the university or research institute where you are employed on, among other things, intellectual property rights, and the obligations of the parties concerned including the obligations as set out in these Terms and Conditions.
      2. you agree to: participate in any publicity planned by KB, if required;
      3. you will be expected to work on your project at least one day per week in residence at the KB in Den Haag, between 1 January 2016 and 30 June 2016 or 1 July 2016 and 31 December 2016, for 0.5 fte.
      4. you agree to present your research results to employees of the KB in the final month of your secondment.
      5. you will be expected to publish a blog about your project on the KB Research Blog.
      6. you agree to submit a Certificate of Conduct for Natural Persons (‘VOG NP’).
    3. If any software is produced for your research, it will be developed on the principles of open source software and it will be made available on the KB Research Lab and Github website under a GPLv3
    4. KB offers you access to all data sets of the KB and support from a programmer, collection specialists and data specialists.
    5. During the secondment, KB offers you an office space and payment of all travel expenses within the Netherlands regarding the secondment.
    6. In case you do not live in the Netherlands, you are responsible to find and fund your own housing and pay for travel expenses to the KB in Den Haag, the Netherlands.
  1. Personal data
    1. Other than as expressly permitted by these Terms and Conditions, KB will only use your contact details for the purposes of administering this Programme, and will not publish them or provide them to anyone without your permission.
    2. You consent to KB holding and processing data relating to you for legal, administrative and management purposes.
    3. Any personal data relating to you will be used solely in accordance with the current data protection legislation in the Netherlands (Wet bescherming persoonsgegevens) and will not be disclosed to another party – except for the external committee of representatives experts from several Dutch universities and institutions – without your prior consent. Please see the Privacy statement KB for further details.
    4. Data relating to you will be retained by KB for a reasonable period after the closing date specified in clause 2.6 to assist in the administration of the Programme in a consistent manner and to deal with any queries on the Programme.
  1. Applicable Law
    1. These Terms and Conditions and any dispute or claim arising out of or in connection with them shall be governed by and construed in accordance with Dutch law.
    2. The parties will attempt in good faith to resolve any dispute or claim arising out of or relating to these Terms and Conditions promptly by negotiation. If the dispute cannot be resolved by negotiation, you hereby agree that the sole jurisdiction and venue for any actions that may arise in relation to the subject matter hereof shall be the Dutch Court in Den Haag, the Netherlands.

2 thoughts on “Terms and conditions of the KB Researcher-in-residence programme

  1. Why only for employees? There are many independent researchers who would deserve to benefit from such an opportunity. This is discrimination…Not everybody gets to work in a University or research institute…

  2. We’re very sorry that we cannot offer this opportunity to independent researchers, but this is due to the fact that we have to work with a secondment for this program. If a researcher therefore is not employed at an institution, there is no possibility of hiring that person. Of course, you are always welcome to contact us to explore other cooperative projects.

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